Frequently Asked Questions

What are the catering options available at Valley of the Eagles? Are we required to use the caterers and bar service provided by Black River Tavern, or are we allowed to bring in our own catering?

At Valley of the Eagles, our catering is crafted to perfection. Led by our executive chef, our culinary team ensures every dish delights the senses. We exclusively handle all catering needs to maintain the highest standards of quality and service. Rest assured, our seasoned culinary team, led by our executive chef, is dedicated to crafting delectable dishes that will delight you and your guests. With our expertise and attention to detail, we promise to elevate your event with exquisite cuisine and impeccable service.

Can members of the wedding party allowed to bring in outside snacks and trays while preparing for the event?

Unfortunately, outside snacks and trays are not permitted. However, we offer a variety of catering options to choose from. You can explore our Bridal Suite Services and select the perfect offerings from our catering HERE

When working with caterers at Valley of the Eagles, does the venue handle the catering orders, or do I need to coordinate directly with Black River Tavern?

When working with caterers at Valley of the Eagles, all catering orders are handled directly by our team. You can rely on us to manage every aspect of your catering needs, ensuring a seamless and stress-free experience for your event.

Do you have minimum requirements for food and beverage orders or guest counts?

We ensure that each event is thoughtfully catered to, balancing our commitment to quality service with flexibility for our clients. As outlined in our contract terms, we do have a minimum guarantee number for food and beverage orders, ensuring a seamless experience for all attendees. Should your final guest count exceed the guaranteed minimum, adjustments will be made accordingly, and the final invoice will reflect the actual number of guests in attendance, settling any differences at the conclusion of the event.

Is all liquor sourced through the venue, or are we allowed to bring our own alcohol? If bringing our own alcohol is permitted, is there a corkage fee?

At Valley of the Eagles, we take pride in curating an exceptional experience for all our guests. As part of this commitment, we provide all alcoholic beverages for events held on our premises, holding our own liquor license. While we don't permit outside alcohol, we offer a delightful selection of Mimosa Bar, Open Bar, and Cash Bar packages for you to enjoy. Explore our offerings HERE

Which vendors are included with your wedding venue, and which vendors are we able to book independently?

At Valley of the Eagles, we offer an array of inclusive services to ensure your event is seamless and unforgettable. Our comprehensive catering and bar services are tailored to your preferences, providing a delectable culinary experience. Additionally, we provide a selection of decor options that can be seamlessly incorporated into your wedding package, eliminating the need to source from independent vendors. Click HERE for details on our offerings.

We also offer event catering services for a variety of occasions, from bridal events to baby showers. For more information on our event catering services, please click HERE

While we excel in catering to events ranging from bridal to baby showers, you are welcome to choose any outside vendors for aspects such as coordination, entertainment, floral arrangements, and photography, allowing you to customize your experience to your preferences.

Please note, as the renter, you assume all liability and responsibility for the vendors you engage for your event. Your satisfaction and peace of mind are our top priorities.

Do you provide a wedding day coordinator as part of your services?

While a Day of Coordinator is not required, we highly recommend one to ensure all details are expertly managed on the day of your event, allowing you to relax and enjoy your special day to the fullest.

At Valley of the Eagles, we can arrange a Day of Wedding Coordinator to provide you with peace of mind and seamless coordination throughout your celebration. An initial consult is required to determine price for this service. In-house coordination begins at $1000+ depending on size of party and specific coordination needs.

To inquire directly, reach out to us via email at Events@ValleyEagles.com or by phone at 440-365-3023.

Do you have a list of recommended vendors that your wedding venue frequently collaborates with and highly recommends?

We Do! Please see list HERE

What local car rental and transportation options are available for guests attending the event?

Please see HERE for our local car rental and transportation options in the area.

Is there a predetermined timeline or schedule for our wedding day at the venue?

Room usage is specified per contract. For a Saturday Wedding function, the reception is allotted a 5-hour block between the hours of 5pm and 11pm, unless rented. Room usage may be extended for $350 per hour if available.

Specific room availability and usage times are as follows:

• Bridal suite: Available from 11am to 11pm for onsite ceremonies, or from 4pm to 11pm if the ceremony is off-site. An additional 2 hours may be granted before 11am at $50 per hour.

• Outdoor deck, pavilion, and indoor banquet hall: Available from 4pm to 11pm.

• Private dining space in the lower tavern: (based on availability) May reserve for one hour as the groomsmen’s lounge Prior to ceremony

• Vendor setup and strike: Allowed two hours before and 30 - 45 minutes after the event.

Vendors may arrive earlier for setup; access is subject to availability and prior arrangement with the venue.

How are Rehearsal Walkthroughs Coordinated?

Rehearsal walkthroughs are coordinated as follows:

• For Friday weddings, the rehearsal walk is scheduled for 6pm on the Thursday prior.

• For Saturday weddings, it can be held at 5pm on the Thursday prior or at 1pm on the Friday prior.

• For Sunday weddings, it's scheduled for 4pm on the Thursday prior or at 1pm on the Saturday prior.

Walkthroughs are available for 1 hour to utilize the venue space. We highly suggest having your officiant or pastor to assist the walkthrough. A staff person will be onsite while any guest is onsite.

Additionally, rehearsal walkthroughs at 5pm or 6pm on the day prior may be accommodated for Saturday and Sunday weddings, provided the event center is available, and scheduled 30 days prior to the event

Is it possible to have the ceremony rehearsal on the same day as the wedding? If we opt for the one-day option, will we have early access to the venue for ceremony rehearsal?

For clients choosing the one-day wedding option, we offer the convenience of scheduling your ceremony rehearsal on the same day as your wedding. Early access to the venue for rehearsal is available starting at 10:00 AM, allowing you to practice before the day's events.

What time will we have access to the venue to decorate?

For reception-only functions, a 2-hour setup time is allowed. For bookings that include both ceremony and reception, a 4-hour setup time is permitted. If the day prior is not booked, setup time may be accommodated at a rate of $50 per hour for a maximum of 4 hours.

What is the designated end time for music at the event?

The designated end time for music at your event coincides with the contracted end time, which varies between 10:00 PM, 10:30 PM, or the latest, 11:00 PM. We strive to ensure that your event concludes smoothly and in accordance with your agreed-upon schedule. Should you have any specific timing preferences, please discuss them with our team during the planning process.

How does the event clean-up process work?

After your event concludes, our dedicated staff initiates a thorough post-event cleanup, typically lasting between 30 to 45 minutes. Should additional time be necessary to complete the cleanup to your satisfaction, room usage can be extended upon request.

It's important to note that clients are responsible for packing up and removing all items brought onsite at the conclusion of the event. To facilitate this process, clients are allotted a 30-minute grace period following the cessation of music. While we aim to accommodate your needs, please plan accordingly to ensure a smooth conclusion to your celebration.